Secretaries and Administrative Assistants (Except Legal, Medical, Executive) Salary Guide 2025
The median annual salary for secretaries and administrative assistants outside legal, medical, and executive specialties is $47,540, according to the Bureau of Labor Statistics. That works out to roughly $23 an hour. The occupation employs 1.7 million people across the U.S. The typical pay range stretches from $33,280 at the 10th percentile to $66,350 at the 90th.
How much Secretaries and Administrative Assistants, Except Legal, Medical, and Executive earn
National median earnings hit $47,540 in 2024, with a mean wage of $49,350. Half of workers earn between about $37,000 and $55,000. Top earners in the 90th percentile bring home $66,350. Entry-level positions start near $33,280.
Pay varies significantly by industry. Those in corporate settings typically earn more, while small businesses or nonprofits may pay closer to the lower end. Experience and certifications can push salary upward, but the occupation's broad range reflects its many settings.
Pay by state
Geographic location plays a big role. The highest-paying state is the District of Columbia, at $59,910, followed by Massachusetts ($57,940), Washington ($57,330), Connecticut ($57,210), and California ($55,400). These states tend to have higher costs of living and stronger demand in industries like tech and government.
At the low end, Louisiana pays $38,790, Arkansas $37,630, and Mississippi $37,340. Even within a state, urban areas typically offer higher wages than rural ones.
How to become Secretaries and Administrative Assistants, Except Legal, Medical, and Executive
This role typically requires a high school diploma or equivalent, though some employers prefer an associate degree. On-the-job training is common. Key skills include proficiency in office software (Microsoft Office, scheduling tools), strong communication, and organization.
Steps to enter: 1) Earn a high school diploma or GED. 2) Complete a short-term training program or certificate in office administration (many community colleges offer these). 3) Gain basic computer skills. 4) Apply for entry-level positions. 5) Consider earning a Certified Administrative Professional (CAP) credential from IAAP to increase job prospects and salary potential.
Job outlook
The BLS projects employment will shrink by 1.6% from 2024 to 2034, a decline of roughly 27,300 jobs. That said, about 202,800 openings are expected each year, mostly from workers retiring or leaving the field. Automation and digital tools are reducing demand for some routine tasks, but the human component—scheduling, customer interaction, problem-solving—still requires a live person.
Opportunities are best for those who can adapt to technology, manage multiple calendars, and handle complex administrative duties. Roles in healthcare and education may see steadier demand than those in manufacturing or clerical-heavy industries.
Frequently asked questions
What is the salary for Secretaries and Administrative Assistants, Except Legal, Medical, and Executive?
The national median salary is $47,540 per year, or about $23 an hour. The range is $33,280 (10th percentile) to $66,350 (90th percentile).
How do I become a Secretary or Administrative Assistant?
Most positions require a high school diploma and on-the-job training. An associate degree or certificate in office administration can help. Key skills include computer proficiency, organization, and communication.
What is the job growth for this occupation?
Employment is projected to decline 1.6% from 2024 to 2034, but about 202,800 openings are expected each year due to turnover.
Which states pay the most?
The highest-paying states are District of Columbia ($59,910), Massachusetts ($57,940), Washington ($57,330), Connecticut ($57,210), and California ($55,400).
Salary figures are U.S. Bureau of Labor Statistics estimates (OEWS / Employment Projections). For informational purposes only; not career or financial advice. See the full Secretaries and Administrative Assistants, Except Legal, Medical, and Executive data.